Crystal Reports Scheduler: cViewSERVER

Crystal Reports Scheduler: cViewSERVER

Crystal Reports Scheduler: cViewSERVER

Price: $750.00

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cViewSERVER Summary

cViewSERVER scheduler for Crystal Reports runs as a Windows service. You don't need to be logged in for it to run reports. Automatically send your Crystal Report in an e-mail, as an email attachment, to file, or to print. Try it for free.

cViewSERVER works with Crystal Reports 9.0 and all later versions. Let this scheduler automatically send reports in your preferred format. On the schedule you set, to the people you want it to go to.


  • Automatic distribution. Set it and forget it.
  • Database password security control. Users get the report without needing to log into the database.
  • Exception reporting. cViewSERVER tells you if there's a problem.
  • Independent of your email client. No need to dig into arcane mail settings.
  • Independent of your e-mail server. cViewSERVER doesn't load down your e-mail system.
  • Multiple email addresses for one report. Send to a list.
  • Reports displayed in the body of your email message. As an option, do it this way instead of as an attachment.
  • Parameter control. You can set several parameters for increased flexibility.

Your cViewSERVER output can be in any of several formats. You can export files in such formats as .rpt, .doc., .xls, .rtf, CSV, HTML, and PDF. In fact, cViewSERVER will export all file types that CR does. The exception to this is XML. However, our XML UFL solves this problem (it's due to a limitation in CR, with a UFL as the most efficient way to overcome it).


Use cViewSERVER to:
  • Run the same report multiple times with different parameters and/or destinations.
  • Maintain an external list of values and destinations for a group of scheduled reports.
  • Modify fields in formulas. That includes Record Selection and Group Selection, so a pretty useful feature.
  • Modify database locations.
  • Schedule reports to run at a specific date and time. For example, hourly, daily, business days, weekly, monthly, or last day of month. Or even just once. Distribute automatically. You don't need to be logged in (or even awake).
  • E-mail reports in any of the (many) available export formats.
Installation/usage note: It's best not to install a scheduling tool on the same machine that's running CR. This can get you into run time file usage problems.


  • Works with reports that require secure database login. Subreports, too.
  • Can send your report as an email attachment, print on any system printer, or save to file (in a variety of formats).

Now you can:

  • Save time. You don't have to be there for reports to run. Or to wait for them to finish. You can be doing something else.
  • Increase productivity. Once you set your options, cViewSERVER sends your reports to where you want in the format you want. You can say what time and how frequently, too. And whether reports are to be printed, emailed as attachments, or saved to disk.
  • Enjoy extra flexibility. One report can be sent to multiple email addresses. You have the option to send to remote or local printers. Or folders. Emailing is independent of email client or email server. If your email server isn't available, cViewSERVER holds the output until it is.
  • Keep control. You manage the list of reports. You can set parameter input and a list of email addresses for each report. Database passwords are controlled by you.


How many cViewSERVER licenses do I need?

You need a license for each server on which you're going to install cViewSERVER. Ask Us About Volume Discounts.

You don't need multiple licenses:

  • For your backup server.
  • Just to permit access for different administrators (to the same schedule).

You do need a second license if, for example, someone:

  • Has a different set of permissions to see a different set of reports or data.
  • Is on a separate physical network with its own reports and data.

Who should install it?

ViewSERVER is usually installed by someone who has administrator rights to see the data and process the reports.

What about Windows version compatibility?

cViewSERVER is a standard Windows Service. Thus, there shouldn't be incompatibilities with new versions of Windows. We've done extensive testing and have found no problems.

What about my environment?

Three areas are particularly important:

  1. Ensure you have the right Account permissions for the account running cViewSERVER. Don't confuse this with the User account running cViewREMOTE. And don't forget that Windows 7 has two levels of adminstrator (one is "with special privileges").
  2. In Firewall settings, you want to Enable Relay on your mail server. Enable cViewSERVER to be an exception so that it can go through the firewall. cViewSERVER needs to access network resources.
  3. Use the correct ODBC drivers. For instance, if you're running a 64 bit OS (e.g., 64 bit Vista), you need to configure and install 32 bit ODBC drivers. Crystal Reports is a 32 bit application, so the Crystal Run time can connect to your database only with 32 bit drivers.

What file formats does cViewSERVER support?

It supports the standard CR formats, except CSV and XML.

  • To support CSV, purchase the GRID UFL (see the Plug-ins tab).
  • To support XML, purchase the XML UFL (see the Plug-ins tab).

Need a detailed explanation? Here it is....

cViewSERVER can't export to CSV or XML format because the Crystal run-time that Business Objects provides for 3rd parties lacks the CSV or XML format. For this reason, our competitors who use .NET for development don't provide CSV or XML output format either.

For XML output, our simple solution is to use our XML UFL in a formula. Our XML UFL gives significantly more control over the output than the native XML output of CR. A pesky limitation in the native CR version is the control tags must relate to fields. Our XML UFL eliminates this limitation. Another disadvantage is the native CR version ignores subreports. Our XML UFL works across subreports, thus eliminating that limitation too.

For CSV, it's a bit more complicated.

  • Install and register the GRID UFL User Function Library on the machine where you develop your Crystal Reports. The functions in the GRID UFL are accessible in your Formula Editor Functions under Additional Functions.
  • Create or modify a Crystal Report to create the content you want, using GRID UFL functions to build up the output.
  • {@Create Grid} in the Report header sets up the work area. The row numbers start at zero. This formula also creates column headings in the first row.
  • {@Build Grid} is in the Details section. It loads the next rows with the values you have in your report.
  • {@Save Grid} is in the Report Footer. Edit that and change the file name to create the CSV file you want. You could even use a function like ToText(CurrentDate,"yyyy-MM-dd") to make the file name have a date stamp in its name.
  • Place the special field Page N of M in the Page footer to force the processing of all the pages.

The csv file generated by GRID UFL will be available in a folder you specify once the Crystal Report is finished running. Viewing the report will create the csv file. You don't have to export in the way you would when exporting in Crystal. You may find the control that Grid UFL gives you is highly functional if you are also exporting to Excel. Many customers use Grid UFL to build up Excel format output instead of CSV because it provides them with a high degree of control over what their Excel format file looks like.

What's the difference between cViewSERVER and cView?

  • The adminstrator schedules reports using cViewSERVER. Install it on the PC that's scheduling the reports.
  • The clients view reports with cView. Install this viewer on the PCs of the people receiving the reports.

Plug Ins

  • Use cViewLOG to display information about your cViewSERVER schedules so you can optimize your scheduling efficiency.
  • Export to CSV, using GRID UFL.
  • Export to XML, using XML UFL.

Free Trial

Right Mouse Click to download the files you need.

cViewSERVER Version 12.41: For CR 2008 and higher, Dot Net Framework 3.5 support.

Prerequisites for the full install of cViewSERVER 12.40:

  • All systems: Dot Net Framework 3.5 (197MB), if it's not already on your machine. This release includes the CR 2008 SP 2 run time. Available from the Microsoft Website.
  • Vista and later: Microsoft VC 8.0 library. Available from the Microsoft Website.

cViewSERVER 12.41 ( 88 MB) is the full install of cViewSERVER12. It includes CR 2008/SP2 run time and .NET framework 3.5 run time support.

cViewSERVER Version 10.40: For CR 10 and Dot Net Framework 1.0 support.

Prerequisite for the full install of cViewSERVER Version 10.40:

Dot Net Framework 1.0 (29 MB), if it's not already on your machine or a later version is already installed.

cViewSERVER 10.40 45.7 MB This is the full version of cViewSERVER 10 for older CR versions. It includes CR 10.0 and .NET framework 1.0 run time support (.NET is available from the Microsoft Website).


To test implementation, run the trial version. If it works, so will the licensed version. If it doesn't work, contact

We provide limited free support. Post-sale support is extensive, but it is not free. You have these options:

Upgrade Protection, 1 yr  Upgrade Protection, 2 yrs  Upgrade Protection, 3 yrs  Chelseatech Support: Consulting Service Plan

  • Silver: Inexpensive upgrade protection.
  • Gold: Implementation support.
  • Platinum: Silver + Gold.
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