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Crystal Reports: Special Fields in Subreports

Some report designers really like the special fields like Report Title, File Author and Report Comments.

If your reports are published on Crystal Reports Server or Business Objects Enterprise, then these fields are displayed on the Web page where the report is listed and can provide useful information to users running your report.

But what if your report has subreports? Inside the subreport you can also display these special fields.

Our testing discovered that the only one of these that displays a value is "Report Title". You will also discover that when you are editing the subreport, the File menu item to edit any summary information (including Report Title) is disabled.

You need to use "Format Subreport" if you want to change the Subreport Report Title. On the subreport tab you can change the "Subreport Name" and this will change what is displayed in the report title special field inside the subreport.

Click to enlarge

Thanks to Mike on a recent training course for helping us work this one out.

This article is copyrighted by Crystalkeen, Mindconnection, and Chelsea Technologies Ltd. It may be freely copied and distributed as long as the original copyright is displayed and no modifications are made to this material. Extracts are permitted. The names Crystal Reports and Seagate Info are trademarks owned by Business Objects.


Except where an author's name is given at the start of the article, all of these articles were written by Mo Naughton or Bruce Ferguson and edited by Mark Lamendola. Mo is a Crystal Reports consultant, trainer, and developer for Chelsea Technologies, Inc. Bruce Ferguson is a Crystal Reports consultant, trainer, and developer for CrystalKiwi, Inc. Mark Lamendola is a writer and editor with over 15 years experience in professional and trade publications.


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  • Crystal Reports is a subsidiary of Business Objects, which is owned by SAP.