Mail It

These Crystal Reports Mail Functions (User Function Libraries) give you the ability to deliver Crystal Reports via e-mail.

Tools

We have two mail tools for you:
  1. cViewMAIL. You can use cViewMAIL with 3rd party applications to send email messages to an SMTP server. Any use you have for sending mail to an SMTP is a use for cViewMAIL.
  2. SendMAIL. This User Function Library has been designed to send email messages during the processing of a Crystal Report. These functions can send single short messages, or build up a longer message. They place the messages into the cViewMAIL outbox; you can then call cViewMAIL and send the email messages.

cViewMAIL

Create an e-mail output for your Crystal Reports.You can use this UFL with 3rd party applications to send email messages to an SMTP server.

  • Works with a range of Crystal Reports versions.
  • Easy installation.
  • Easy administration.

SendMAIL

Users have found this to be a helpful utility for their Crystal Reports distribution. The SMTP Mail Library lets you send multiple e-mail messages from one report, without invoking your e-mail client. It can send single short messages, or build up a longer message and send that when needed. It can also include formatted HTML and images in the email message.
  • Sends email messages directly to the mail server.
  • You can attach files to the message.
  • You can build HTML formatted email messages including embedded images.
  • You can load an external HTML file as the text of the message.
  • You can then Find/Replace to create a custom message for each recipient.

SendMAIL Uses

  • Send multiple e-mail messages from one report, without invoking your e-mail client.
  • Send single short messages, or build up a longer message and send that when needed.
  • Include formatted HTML and images in the email message.
  • Send email messages during the processing of a Crystal Report.

e-mail Tips

Unfortunately, e-mail has turned out to be a mixed blessing. Many users don't know the difference between synchronous and asynchronous communication, and assume they have to answer an e-mail right away. So if they get too many e-mails in a short time, they feel overwhelmed. To accomodate this, follow these best practices.
  • Limit frequency. How often do people really need updates? Don't try to cover all contingencies with "just in case" e-mail blasts. You'll only annoy the users. Try to limit the frequency to what makes the most sense for the needs of the users. This will take some investigation, but as a rule of thumb don't send a report more than once a week.
  • Limit length. If a message is too long, it will be skimmed or skipped entirely. As with frequency, don't try to cover all contingencies. Include what's of high priority or high importance. You can post other items on your intranet or the Internet and just provide a summary and link.
  • Think out the distribution. Not everyone needs every e-mail that goes out. The days of "nice to know" e-mails are long behind us. If people don't really need to know, they generally don't want to know. Adding to their information overload won't win you their accolades. Respecting their time probably will.
  • Change tactics. If you e-mail someone and don't get a reply or there is a problem with understanding each other, try another method. For example, pick up the phone.
cViewMAIL
Create an e-mail output for your Crystal Reports. cViewMAIL for Crystal Reports is part of our SMTP User Function Library. It is also available as a stand-alone program. You can use it with 3rd party More Info
$99.97
chlsuflmail
SendMail e-mail UFL for Crystal Reports
SendMail lets you send multiple e-mail messages from one report without invoking your e-mail client. It can send single short messages or build up a longer message and send when needed. It can include More Info
$115.97
chlsuflmailsmtp